Instructions for authors

The manuscripts received by PALIATIA, Journal of Palliative Care, are submitted exclusively to this journal, that they become its property, that they have not been previously published and that the information presented was reviewed by all authors who agreed upon the data analysis and the conclusions of their manuscript. Copyright will be assigned to the journal, no reproduction being allowed without the prior written consent of the journal. The authors are liable for the content of the articles.

All materials must be submitted in electronic format at the e-mail address

Please provide the fax and telephone number of the corresponding author (that member of the group of authors appointed to maintain the correspondence with the journal). The letter of intent accompanying the article must clearly define the significance and uniqueness of the subject chosen, from the authors’ point of view.

When authors submit a manuscript, whether an article or a letter, they are responsible for disclosing all financial and personal relationships that might bias their work. To prevent ambiguity, authors must state explicitly whether potential conflicts do or do not exist. Authors should do so in the manuscript on a conflict of interest notification page that follows the title page, providing additional detail, if necessary, in a cover letter that accompanies the manuscript.

The authors may provide names and addresses of experts, which may offer an objective assessment of the paper. The authors may also name those persons who from their point of view are unable to perform an unbiased evaluation (objections to peer reviewing). Such demand will be respected.


The papers, written fully in English or Romanian, must comply with the following criteria:

  • Title page and abstract, mentioning the title of the paper, names and academic degrees of the authors, together with their present affiliation, and abstract and keywords.
  • Conflict of interest notification page.
  • Text (in Word format).
  • Acknowledgements, if applicable(mentioning all sources of funding and support for research, all persons who participated).
  • References are in Vancouver style – see examples.
  • Tables (they must have a title; each table on a separate page).
  • Figures (explain all symbols and abbreviations used; each figure on a separate page). Figures should add clarity to the text. They should not reiterate information rendered in the text or tables. They should be suitable for high quality resolution. They should be submitted in the desired printing format in order to avoid dimension processing. In case images have peculiar features, it is required that the authors indicate the original source, specialised processing becoming the responsibility of the editors.

Title page, abstract and keywords for original papers/reviews, clinical lessons, management issues and comments/discussion:

  • The title page should include the full name of the authors. Indicate the authors’ affiliation and connect the author to his affiliation using (a), (b), (c) after the authors’ names and before affiliation. Also include information about research grants, including the place (city/country). Please specify if the paper was sponsored by a company.
    In footnotes specify: Corresponding author, telephone number, fax number, e-mail and mailing address.
  • The abstract will have not more than 250 words and it is recommended to use the following format: Objectives, Material and Methods, Outcomes, Conclusions. These titles will appear explicitly in the body of the text.
  • Keywords are required: maximum 5 keywords

Original papers/reviews

• Contents: research (epidemiological studies, clinical trials, surveys, psychometric analyses etc. ).
• Dimensions: 6-10 pages, 4-5 explanatory materials (texts, graphs or figures).
• Format: introduction (present status of the problem, premises and objective of the research), material and methods, outcomes, discussion and conclusions (briefly presented and referring to relevant literature).
• References in the Vancouver style (see below).

Clinical lessons

• Content: clinical observations, cases or a specific problem (medical, psychological, social and cultural/religious), ending with a conclusion and lessons to be learned.
• Dimensions: maximum 6 pages with maximum 2 figures.
• References in the Vancouver style (see below).

Management issues

• Content: general information focusing on theoretical and/or practice issues (subjects like communication, planning, volunteer work, financing in palliative care and innovative projects)
• Dimensions: maximum 6 pages (if need be, the article may be published in two subsequent issues).
• Format: full text, with few sections.
• References in the Vancouver style (see below).

Comments, discussion

Readers may suggest issues to be discussed or commented on, including experts to be invited to contribute. Also they may submit a comment or discussion themselves, The Editorial Board will invite additional experts – if needed – to comment on the issue and/or add viewpoints to the discussion. Contribution of each author has a maximum of 2 pages. The total comment/discussion should not exceed 5 pages.

Letter to the Editor

The sender must add a letter of intent which should give convincing reasons for his letter to be published.
The Letter to the Editor must have a title. The sender must give his full name and present affiliation. Only letters received 6 months after the publication date of the respective article in the journal and/or event may be published, depending from the Editorial Board decision. The letter must not exceed 1 page.

Book reviews

Books to be reviewed have to be send to the Editor-in-chief: address see below Correspondence. The Editorial Board will invite an independent expert to review the book. Publications will be dependent of co-operation of the independent experts.

New publications

Information about new books, PhD studies and leading articles in other journals may be brought to the attention of the Editor-in-chief. Depending of interest for PALIATIA, publishing space and other considerations this information will be published. The author may summarise the new publication in not more than 200 words and the specific ‘new publication’ has to be send to the Editor-in-chief; address see belowCorrespondence.


Authors are kindly requested to comply with the following recommendation, in order to help editorial processing.
Prepare your contribution using Word processing package. Use Arial 11 for the text font. Manuscripts should be 1.5 line-spaced. The manuscript should be submitted by e-mail to:

In order to avoid delays and useless correspondence, please bear in mind the following:
• Title Arial 14 font, bold.
• Use standard abbreviations and units and measurements.

The Vancouver style

The journal uses Vancouver style for references. References must be edited strictly following the Vancouver style

Citations in the text

In the running text the references are noted by numbers within paranthesies or square brackets in the order by which they appear for the first time in the text. If the same reference appears on several occasions in the text, it is represented with the same number as the first time.

The reference list
The reference list should include all (published) material used in the thesis. The references are presented in numerical order in the document and each reference usually contains author, title and publishing information.
The notation that is used in the references (pages, chapters, editors and so on) is governed by the language of the sources to which you refer

Authors and editors

Note the first six authors. If there are more than six authors, the last of these six should be followed by ”et al.”. Note the surname (last name) and first name initials. Use a comma to seperate each author. State the full name form of organizations, public authorities etc. Editors are noted in the same position as authors, but with the addition of editor/editors after the names.


Only the first word of the title, proper names (personal and organizational names) and abbreviations (like HIV, UN, DNA etc.) are noted with an initial capital letter. Subtitles are not capitalized. Journal names are abbreviated according a standardized system (Index Medicus) that can be found HERE


Note the publication place, publisher and publication year. Journal articles are noted with volume number, publishing year and pages. If a journal uses running page numbering through all issues of each volume, month and number may be omitted. Newspaper date and page numbers are noted. For articles accepted for publication but not yet published, “in press” is noted.

Reference examples

Author AA. Title. Place of publication: Publisher; Publication year.

Rang HP, Dale MM, Ritter JM, Moore PK. Pharmacology. Edinburgh: Churchill Livingstone; 2003.

Book in new edition
Doyle D, Hanks GWC, Cherney N et al, Oxford Textbook of Palliative Medicine. 3th ed. Oxford: Oxford University Press; 2004

Book with editors 
Field D, Clark D, Corner J, Davis C, editors. Researching Palliative Care. Buckingham Philadelphia: Open University Press; 2001

Book chapter 
Bolosiu HD, Man L, Rednic S. The effect of methylprednisolone pulse therapy in polymyositis/dermatomyositis. In: Mallia C, Uitto J. Current Issues in Rheumatology and Dermatology. New York: Kulver Academic and Plenum Press; 1999. p. 349-58.

Book with an organization as author 
Royal Adelaide Hospital; University of Adelaide, Department of Clinical Nursing. Compendium of nursing research and practice development, 1999-2000. Adelaide (Australia): Adelaide University; 2001.
United Nations.  Increasing the production and use of edible protein: feeding the expanding world population. New York: The Committe; 2000.

Journal articles
Author AA, Author BB, Author CC. Article title. Journal name. Publishing year;volume(number):pages.

Journal article, running page numbering
Dumitrescu L, Heuvel WJA van den, Heuvel – Olaroiu M van den, Experiences, knowledge and opinions on palliative care among Romanian general practitioners, Croatian Medical Journal 2005; 47:142-7

Journal article, numbered by issue 
Bell V. On the critique of secular ethics: an essay with Flannery O´Connor and Hannah Arendt. Theory, Culture & Society. 2005;22(2):1-27.

Journal article, more than six authors
Gómez-Batiste X, Fontanals MD, Roca J et al, Catalonia WHO demonstration project on palliative care implementation 1990-1995: results in 1995, Journal of Pain and Symptom Managemnt. 1996; 12:73-8

Newspaper articles 
With author, numbered by newspaper supplement
Anderberg, T. . Music and chaos. Daily News. 2007 5 July;Culture:4-5.

Other material

Research reports
Miyamoto D, Whittaker DH. The book publishing industry in Japan and the UK. Cambridge: ESRC Centre for Business Research; 2005. ESRC Centre for Business Research Working Paper Series, No. 309.

Legal references
From certain aspects, referring to legal material is different from that of other types of material. In general, constitutions and other laws should contain the popular or formal title/name of the law, together with the publication year and the place of publication.

Conference papers 
Dumitrescu L, Olaroiu M. Palliative care in Romania: developments legislation and questions; paper presented at the International congress on palliative care: Experiences and perspectives. Bucharest: Master Print Super Offset; 2004. p. 48

Conference publications
Modvar E, Lødrup P, editors. Family life and human rights: papers presented at the 11th World Conference of the International Society of Family Law. Oslo: Gyldendal; 2004.

Encyclopedias and dictionaries
The entry word is also included in the reference (in this example “Apraxia”):
Stedman’s medical dictionary. 26th ed. Baltimore: Williams & Wilkins; 1995. Apraxia; p. 119-20.

Electronic sources
It is important to state where the document is found (URL for example) and the date it was accessed.

Grönlund, M, Pönni, V. Financial Performance of Commercial Radio in Sweden: 1999-2005. Jönköping: Media Management and Transformation Centre; 2007 [accessed 2007-07-04].
Available HERE

NHS Health and Social care Information centre. 2008 [accessed 21 May 2008].
Available HERE


Any correspondence for the journal will be mailed to the mailing address as well as on the following:
Postal address:
Dr. Marinela van den Heuvel-Olaroiu
Heggerweg 2A
Spaubeek, 6176 RB
The Netherlands